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Information for Colloquia Speakers

Contact Person Function email
Randall Smith Organizing Committee Co-chair
Karin Oberg Organizing Committee Co-chair
Joyce Silberman Administrative Issues (travel arrangements, reimbursements)
Geri Barney HCO Business Office (dinner reimbursements for speaker's host)
Robb Scholten Astronomy Department Coordinator
Nigel Atkins Webcast Production and Directing
Giro Video  
Shaun Gallagher Audio Technical Support


General Information

  • Travel and Accommodation: Joyce Silberman will contact you directly concerning travel arrangements. You have the option to book your own travel (e.g. airline/train), and you will also book your own lodging. The CfA will reimburse your lodging costs. Joyce will provide you with contact information for recommended nearby accommodations. Please DO NOT make any arrangements yourself until you have consulted with her or one of the organizers.

  • Location: CfA Colloquia are normally held in Phillips Auditorium (Building D) at the Center for Astrophysics, 60 Garden Street, Cambridge, MA USA. The Maps and Directions to the CfA page may help with your travel plans.

  • Time: Talks start at 4:00 PM, preceded by tea at 3:30 PM. Please plan to finish your presentation before 5:00 PM to leave time for questions.

  • Title and Abstract: We need the formal title of your talk and a short abstract as soon as possible, but no later than two weeks before the Colloquium. This allows us time to have the talk announced in local calendars.

  • Local Host: You will be assigned a local host who will help you find your way around the CfA, arrange for the Colloquium dinner, and coordinate with the student facilitator for audio/visual needs. The Instructions for Local Hosts has details on the local host's duties.

  • Video Release Form: Please complete and sign the release form which gives permission for a video file of your presentation to be posted on the CfA web pages (or requests that it not be posted). If you are unable to do this beforehand, the student facilitator in charge of AV equipment will have copies on hand.

  • Student Interaction: We hope that you will be able to meet with the graduate students for a pizza lunch (typically) on Friday at noon (although Thursday at noon is also possible).